Medical Records

The Health Information Management Department is dedicated to maintaining your medical records and keeping your health information private and secure in accordance with patient’s rights and federal and state regulations. For additional information regarding health records and privacy, please view our Notice of Health Information Privacy Practices.

Contact Us

Health Information Management Department

Waldo County General Hospital
118 Northport Avenue
Belfast, ME 04915
207-930-2506
207-338-9383 (Fax)

 

Hours of Operation

Monday – Friday
8:00 a.m. – 4:00 p.m.
Closed holidays

How do I obtain a copy of my health information/medical records?

A patient or their legal representative may inspect and/or obtain a copy of their health information, or have copies of their records sent to another facility elsewhere. You may request a copy of your records on paper or on a compact disc (CD).

A completed and signed Authorization to Release Protected Health Information form along with valid identification is required for copies of records to be released. To request the form be faxed or mailed to you, please call 207-930-2506. Click here for assistance in completing the form. You may also pick up a copy of the form at the Health Information Management Department located at Waldo County General Hospital, 118 Northport Avenue, Belfast, ME 04915.

Please send completed, signed and dated forms to the Health Information Management Department by mail to Waldo County General Hospital, PO Box 287, Belfast, ME 04915 You may also fax your form to 207-338-9383.

How long will it take for the copies to be processed?

Processing times may vary depending on the complexity of your request; however in most cases requests are completed within two to three business days from the date of receipt.

Is there a charge associated with my request for copies?

Yes. Please be aware that there may be a “reasonable cost-based fee” for copying protected health information in accordance with the State of Maine Statutes. The exact fee amount will not be determined until the request has been fulfilled, at which time an invoice will be sent. In some cases, fees may be required prior to releasing the records requested. Payment is acceptable by check or credit/debit card.

How can I get a copy of a Birth Certificate?

Waldo County General Hospital does not maintain birth certificates. Birth certificates can be obtained from the City Clerk’s office at the Belfast City Hall or the State of Maine Vital Records Department in Augusta.

Belfast City Hall: 207-338-3370

Augusta Vital Records: 207-287-3181 I 1-888-664-9491

What is MyChart

Waldo County General Hospital offers online access to your medical records through MyChart. It’s private, free and easy-to-use. MyChart gives you the ability to access your health information at your convenience, through a secure website. MyChart allows you to be actively involved in your health care, the ability to communicate with your providers, and help you stay informed.

MyChart

Login to your MyChart account (secure and free to use) to:

  • Get information about your doctor’s office visits
  • Request an appointment
  • Manage your medications
  • Send secure messages to your doctor
  • View test results
  • Keep track of your health history

To sign up for MyChart, please contact your doctor’s office.

Having trouble with MyChart? Please call the help desk at 855-255-2300.

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